RFQ automation · from detection to response
Delynt AI automates the entire RFQ process from detection to response. Our AI agents connect to your mailbox, detect quote requests, draft contextually relevant replies, and send them with your approval — all while providing analytics on your RFQ performance.
mail arriving at sales@
no-reply · receipts · newsletters
Telegram · CRM · Dashboard
01 / The RFQ problem
Quote requests arrive in your shared mailbox alongside newsletters, receipts, and spam. They sit unseen for hours or days. By the time someone finds them, the buyer has moved to a competitor who responded faster.
The cost:Lost revenue. Damaged relationships. Wasted team time.
The solution:Delynt AI automates the complete RFQ workflow.
02 /What Delynt AI does for RFQs
| Capability | What It Means |
|---|---|
| Mailbox Connection | Connect your shared sales mailbox: Gmail, Google Workspace, Outlook or Microsoft 365 |
| Spam Detection | Automatically identify and filter spam, fraud, and junk |
| RFQ Detection | Identify genuine quote requests among all incoming messages |
| Priority Scoring | Score RFQs based on revenue potential, urgency, and fit |
| CRM Integration | Update your CRM with new opportunities automatically |
| Reply Drafting | Draft contextually relevant replies based on the RFQ content |
| Reply Sending | Send replies automatically, under the approval rules you set |
| Analytics Dashboard | Track RFQ volume, response times, win rates, and more |
| Sales Cycle Acceleration | Cut the waits between stages with instant lead triage, stalled-deal alerts and follow-ups your reps approve Learn more |
| AI Outbound | Researched accounts, personal first emails and fast reply handling, approved by your reps Learn more |
03 /Why filters are not enough
Gmail and Outlook both ship a genuinely good set of triage tools, and most teams underuse them. Filters and rules route on sender, domain, subject and body text. Labels, folders and shared inboxes give a sales mailbox real structure. Priority Inbox and Focused Inbox learn from what you open. If you have never sat down for an afternoon and written proper rules for sales@, do that before you evaluate any software, including this one.
Here is the wall you hit. Every one of those tools acts on a pattern you defined in advance. A rule is a statement about senders you already know: this domain, that phrase, this address. It executes perfectly and it executes only against what you anticipated.
A company that has never written to you before matches no pattern. It has an unfamiliar domain, no history in your mailbox, and a subject line you did not predict — which is an exact description of a new customer, and also an exact description of a fraudulent purchase order. Both arrive as unmatched mail. Both land in the same undifferentiated pile as the newsletters. The one category of message you most need pulled out is the one category rules structurally cannot pull out, because the defining feature of a new buyer is that you have nothing on file about them.
That is the gap. Not "mailbox rules are bad" — they are good at what they do. The gap is that the highest value message in the mailbox is the one with the least prior information attached to it, and rules run on prior information.
04 /The automated workflow
Secure OAuth connection to Gmail, Google Workspace, Outlook or Microsoft 365. Read access for detection; sending follows the approval rules you set.
05 /RFQ analytics dashboard
Track everything that matters:
| Metric | What It Tells You |
|---|---|
| RFQ Volume | How many quote requests are coming in |
| Response Time | How quickly your team responds to RFQs |
| Win Rate | Percentage of RFQs that convert to revenue |
| Revenue Value | Total value of RFQs and won deals |
| Top Sources | Which channels generate the best RFQs |
| Response Quality | How response quality correlates with wins |
06 /Integration options
| System | Capability |
|---|---|
| Gmail / Google Workspace | Read incoming RFQs, send replies |
| Outlook / Microsoft 365 | Read incoming RFQs, send replies |
| Salesforce | Create and update opportunities, contacts, accounts |
| HubSpot | Create and update deals, contacts, companies |
| Pipedrive | Create and update deals, contacts, organizations |
| Microsoft Dynamics | Create and update leads, opportunities, accounts |
| Custom CRM | API integration available |
07 /Additional RFQ capabilities
Based on your platform, consider adding:
| Additional Capability | Description |
|---|---|
| Attachment Parsing | Parse spec sheets, prints, and drawings from RFQs |
| RFQ Response Templates | Create and use templates for common RFQ types |
| Pricing Intelligence | Suggest pricing based on historical wins and market data |
| Competitor Analysis | Identify competitors bidding on the same RFQ |
| RFQ Quality Scoring | Score RFQs based on their likelihood to convert |
| Automated Follow-up | Schedule and send follow-up messages for pending RFQs |
08 / Built for SMEs and corporations
09 / Security first
Connect your mailbox and start detecting, responding, and winning in minutes.